Administrative Responsibilities:

Assist the Director of Operations and Principal with daily studio functions, including but not limited to:

• Assist the Director with maintaining the studio’s operations calendar, integrating professional and personal obligations. Includes day-to-day scheduling, and long-term scheduling based around projects, exhibitions, travel, and holidays.

• Oversee general studio email account

• Coordinate with Director of Operations all lectures, talks, donations, writing requests of the Principal including processing associated paperwork, preparing and sending needed materials in a timely manner, and ensuring the Principal meetings the related deadlines

• Ensure office organization: maintain orderly content surplus of office supplies, cleaning supplies, office snacks, and beverages for studio visits

• General studio administration

• Booking travel and compiling itineraries

• Filing & data entry: upkeep organized and up to date digital and physical files

• Run errands for the studio and personal, as needed

• Assist the Director with planning and hosting studio events

• Work collaboratively and coordinate with studio staff as needed

Facilities Responsibilities:

Assist the Director of Operations with the care, maintenance, and improvement of the studio building, appliances/equipment, and grounds, including but not limited to:

• Upkeep and maintenance of studio properties and facilities

• Oversee the care and maintenance of the studio building and grounds

• Maintain systems for regular maintenance at the studio building, appliances, and equipment

• Track and support long term goals and improvements for studio facilities and infrastructural systems

• Suggest improvements to studio’s systems and implement the changes

• Work with established studio vendors and contractors while also building new relationships

• Schedule and supervise repairs and outside contract workers

• Areas of responsibility include Fire and security, IT and phone, alarm systems, studio-wide data-management systems, supply and equipment storage, emergency protocol systems, general building maintenance, improvements and repairs (mechanical, electrical, plumbing, roofing, etc), fencing and gates, waste disposal, and utilities

Qualifications and Requirements:

• Bachelor’s degree preferred

• At least two years of relevant experience

• Highly-organized, detail-oriented, and self-directed problem-solver—but receptive to direction—in a deadline-driven environment

• Must value collaboration and work well with a diverse team

• Sensitive to privacy and confidentiality concerns

• Personable and outgoing personality for managing events and guests

• Proficient in Microsoft Office and Google Drive

• Experience with Adobe Creative Suite (Photoshop, Illustrator, InDesign, Bridge) is appreciated

• Spanish language is a plus

• Ability to legally work in the US

Physical Demands:

• Must be able to sit and stand for extended periods of time

• Must be able to work in a studio environment with cement floors

• Ability to lift 30+ lbs, unassisted, if necessary

Other Position Information:

• Compensation is commensurate with experience, ranging from $30.95 - $40.86/hour

• Full-Time, 35 hours a week, 5 days a week

• Studio hours are Monday – Friday, 9am – 7pm; candidate must be open to working outside of normal business hours for special events

• Reports directly to Director of Operations

• Not a remote position, studio is located in Los Angeles, CA; special events may require offsite work

• Benefits include paid vacation, sick leave, and holidays, and health insurance

• The studio also includes parking, a full kitchen, snacks, and beverages

• BIPOC and LGBTQIA+ candidates are strongly encouraged to apply