• Greet all guests and answers gallery phone calls and text messages; promptly passes messages and contact information to other staff as appropriate

• Responsible for daily tasks such as opening and closing the galleries and checking the mail box

• Communicate gallery building and parking information to guests, delivery people and clients

• Create checklists, price lists and other desk materials, making sure the front desk is supplied and tidy every day

• Assist in updating and maintaining gallery calendars and various shared staff documents

• Track general gallery expenditures using Expensify

• Order all gallery office, kitchen and bathroom supplies

• Send gifts and thank you notes

• Coordinate and occasionally pick-up gallery lunches and catering

• Hardcopy and digital filing

• Fulfill online and in person book orders, update inventory, organize shelves and basement back stock

• Oversees basic gallery maintenance including maintaining order in the kitchen and common spaces, wiping down surfaces as needed, throwing out garbage at the end of the day, and replenishing supplies.

Qualified candidates will have experience in customer service, hospitality, retail, administrative support, or other relevant job experience.

Proficiency with a Mac-based environment and Adobe Acrobat Pro, as well as Google Suite, Microsoft Office Suite and Adobe Acrobat Pro.

Must have a valid Driver’s License and car for occasional errands as well as be able to lift 25 lbs.

Candidates with a 2-year or 4- year college degree are preferred.