The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.

PRIMARY RESPONSIBILITIES:

Sales & Invoices:

Follow invoice requests to generate sales invoices. Collaborate with the sales team to:

• Confirm all information is complete and in correct order

• Confirm discount and artist splits on transactions, as needed

• Confirm any additional costs (framing, conservation, shipping, etc.)

• Monitor sales by location, maintain a general understanding of when sales tax applies to a sale/invoice

General invoice follow up:

• After the invoice has been sent to the client, manage all internal communications regarding invoice status

• In coordination with the Finance team, respond to questions from clients regarding their invoices

• Respond to calls/emails seeking DKG payment and bank verification

• Assist Finance Department with other sales and client related tasks, as needed and instructed

• Maintain accounts receivable aging lists

Prepare invoices for non-art transactions

Process Invoice Payments:

• Identify when payments have been received, enter payment information in internal systems, and send communications to wider team

• Assist with client shipping destination changes, monitoring any sales tax implications

• Where applicable, process client credit card payments

Accounting:

Upon receipt of client payment, prepare Artist and Consignor Statements

• Work with the Finance team to ensure production is properly tracked, allocated and reimbursed

• Assist with updating Artist accounting statements

• Assist with obtaining and/or confirming payment instructions from Artists and Consignors

Review and vet production invoices and payment requests

• Review for complete and satisfactory payment remittance, confirm against budget allocations when necessary

• Prepare invoices for payment

• Know and understand the limits and criteria for W9 vendors

Assist with tracking American Express transactions for employees

Maintain Accounting Reports:

• Prepare and maintain accounting reports for artists, updating with sales, production and payment information

• Track complicated production splits and artist reimbursements, etc. in a clear and organized format

• Assist with regular audits of production costs and artist payments

Assist the Director of Finance with additional accounting projects as required

QUALIFICATIONS:

Our ideal candidate is highly detail-oriented (with the ability to spot numerical errors) with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:

• Knowledge of contemporary art and an interest in sales required

• At least 2-3 years of experience working at a contemporary art gallery, auction house or related institution preferred

• BA in Art History, Business, or Economics preferred, but consideration will be given to candidates with related experience

• Academic coursework or work experience in business, accounting, economics, or finance welcomed; customer service experience strongly preferred

• Intermediate skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Excel, including creating spreadsheets and basic financial functions)

• Basic knowledge of databases such as ArtLogic and QuickBooks preferred

• Fluency in multiple languages welcomed

COMPENSATION & BENEFITS:

• This is a full-time hourly position (overtime eligible) at 40 hours per week.

• The pay scale for this position is $25 – $35 per hour.

Benefits for full-time employees, following a waiting period, include:

• Premium medical insurance (fully subsidized, at no cost to employee)

• Vision insurance (fully subsidized, at no cost to employee)

• Dental, long-term disability insurance, and voluntary life insurance

• Access to an Employee Assistance Program (EAP)

• Paid personal and vacation days (starting at 13 days annually)

• Paid sick time (6 days annually)

• Paid holidays and floating holidays

• Paid gallery closures

• Paid family leave

• Participation in a 401k retirement plan (with employer contribution)

ADDITIONAL DETAILS:

• This position is based in Los Angeles, CA. Regular in-person work required.