The responsibilities of the Exhibitions and Operations Manager include:
Exhibitions Program:
- Manage daily operations of A.I.R. Gallery, including project
management and logistical oversight for 20–25 visual art
exhibitions each year.
- Maintain the seasonal exhibition calendar and schedule of
public and internal events.
- Provide exhibiting artists with ongoing logistical and
project management support through regular studio visits
and during installation.
- Work with each exhibiting artist to collect, edit, and format
all exhibition materials (checklists, artist bios, etc.),
providing editorial support through the editing and
copyediting of press releases and other didactics.
- Manage exhibition installation/deinstallation schedules,
equipment/tech needs, shipping, photography, signage, and
lighting.
- Manage exhibition-related independent contractors and
vendors such as art handlers and installation
photographers.
- Draft and issue exhibition contracts and manage exhibition-
related expenses and invoices.
- Alongside the Communications and Programs Manager,
work with exhibiting artists to coordinate the development
and presentation of any public programs organized in
conjunction with their exhibition, including artist talks,
panels, workshops, and performances.
- In collaboration with the Communications and Programs
Manager, plan and implement press outreach and promotion
strategy for A.I.R. exhibitions and events.
- Work with the Board of Directors’ Exhibitions Committee
to review new exhibition proposals and enlist support from
the committee as needed.
- Facility and office operations, including managing equipment
and supplies for gallery, office, and storage.
Fellowship and Commissioning Programs:
- Working closely with the Board of Directors’ Fellowship and
Exhibitions committees, organize all activities of the A.I.R.
Fellowship and Commissioning Programs.
- Manage the annual Fellowship Program selection process
and biannual Commissioning Program selection process,
including inviting and onboarding jurors, preparing and
promoting open calls for applications, facilitating the
application and review processes, and onboarding new
Fellows and commissioned artists.
- Organize and schedule Fellowship programming, including
fall professional development workshops and spring
exhibition discussions.
- Provide ongoing support to each cohort of six fellows and
three commissioned artists, including through regular
studio visits and check-ins.
- Manage Fellowship and Commissioning Programs’ expenses
and invoices, tracking the programs’ expenditures, and
collaborating with staff as needed for grant applications
and reporting.
- Foster community within the Fellowship and Commissioning • Programs’ cohorts and between the cohorts and the
greater A.I.R. community.
Additional Responsibilities include:
- Represent A.I.R. and its mission and programs to the public,
including interfacing with gallery visitors, responding to
email and phone inquiries, and being an articulate advocate
for women and non-binary people in the arts.
- Alongside staff, train and supervise participants in A.I.R.’s
internship program. This includes assigning daily tasks and
long-term projects and conducting daily intern check-ins.
- Provide development support as needed for program-
related funding requests.
- Provide additional support to the Executive Director as
needed.
- Work with the Executive Director to shape ongoing
programming strategy.
